NOTICE! As of November 2022, Transfluent's VAT ID has changed to FI32996113.
As a vendor for Transfluent, you will receive a monthly report by email called an ‘provider account specification’, containing all your invoiceable tasks for the past month. Before invoicing, please go through this carefully to make sure it contains all the jobs you completed during the previous month, and that the prices and other details are correct. If you notice any errors or have questions about the specification, please contact us as soon as possible before invoicing: firstname.lastname@example.org.
When preparing the invoice, please also ensure that the invoiced sum exactly matches the sum stated on the specification. Only matching invoices can be paid on the agreed schedule, as any discrepancies between them will require manual processing by our accounting.
CUSTOM INVOICE NUMBER
If you wish to set your own invoice number for the invoice, please use the Invoice No. field when uploading your invoice.
Upload the prepared invoice to the Transfluent Vendor Portal, by clicking on ‘Add New Invoice’ in the Invoices section.
Invoices we receive are processed and paid within 30 days.
FOR VENDORS IN EUROPEAN UNION COUNTRIES OTHER THAN FINLAND
When preparing the invoice, please take note of the following instructions concerning value-added tax and the so-called reverse charge mechanism:
‘The reverse charge mechanism means that the VAT is paid by the purchaser, not the seller. Under the general rule on service supply, when both the seller and the purchaser are business enterprises, VAT reverse charge applies whenever the seller is not established in the purchaser’s country. This means that if Finnish sellers supply a service to a purchaser resident in another EU country, the purchaser must pay the VAT, to the purchaser’s country of residence, on behalf of the Finnish seller. For example, supplies of consultancy services and of technical maintenance services are treated this way.’ (Source: Finnish Tax Administration)
To make sure you are paid without undue delay, please make sure your payment details are set correctly in the Transfluent Vendor Portal. The accepted payment methods are PayPal or bank transfer. Wise has been deprecated as a payment method as of May 2023. Vendors can use Wise's account number, but it will have to be set into the Wire Transfer payment method.